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SW-67114 - USA (South Dakota) - RFI for Enterprise Resource Planning Solution - Deadline March 24,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-67114

Government Authority located in South Dakota; USA based organization looking for expert vendor for enterprise resource planning solution.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide enterprise resource planning solution.
- The State is evaluating the replacement of its legacy budget, financial management, financial reporting and procurement, logistics systems.
- Reduce the State’s sizable technology risk exposure resulting from software obsolescence, hardware or technical infrastructure obsolescence, and the increasing scarcity of technical resources
- Resolve much of the fragmentation of the State’s existing administrative systems environment, which hinders process efficiency due to dual data entry, system reconciliations, and data-synchronization adjustments, reporting from fragmented data sources
- Provide security functions such as role-based segregation of duties and configurable approval rules that significantly strengthen financial controls
- Provide for a single Procurement system that would be fully integrated with the financial management, asset management, and inventory functions, thereby improving process efficiency and control
- Provide for the reduction of paper-based processes by leveraging electronic workflow, approval, document management, and retention capabilities where appropriate
- Provide for the capturing and production of consistent expandable set of data
- This solution will be delivered on a modern, scalable technology platform that will allow the state’s investment in new systems to be functionally and technically viable for the foreseeable future.
- Integrate annual and special appropriations with the financial management component of the enterprise resource planning system.
- Allow multiple budget stages to be open concurrently with flexible business rules to ensure the integrity of each stage.
- Support cost projections and modeling.
- Support revenue projections and modeling.
- Support dashboards.
- Support the publication of diverse budget documents such as the executive budget, department budget requests, appropriation bills, mark-up sheets and summaries of the budget documents.
- Provide extensive reporting and data analytics capabilities
- Integrate with selected data from the State’s Human Resources system such as data regarding positions, vacancies, and payroll.
- Populate budget request or recommendation templates with historical and year-to-date expense and full-time equivalent employee and position information.
- Accounts Payable functionality including integration with other financial management modules and procurement to facilitate automated matching and payment generation in accordance with business rules established by the state.
- Asset management functionality to support the monitoring, tracking, transferring for attributes for assets such as location and assignment by agency, division and individual, as well as information related to funding and depreciation.
- Purchase process against catalogs, roundtrip (punchout) catalogs, and off-catalog.
- Inventory management with basic warehousing functionality to support inventory locations, order fulfillment, reorder thresholds, restocking, aging and management reporting.
(2) All questions must be submitted no later than March 15, 2023.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 24 March, 2023

Question Answer Deadline : Wednesday, 15 March, 2023

Category : Software, System and Application

Country : USA

State : South Dakota

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