DE-4182 - USA (Alabama) - Archival Audiovisual Materials Digitization Service - Deadline March 2,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4182

Government Authority located in Alabama; USA, based organization looking for expert vendor for archival audiovisual materials digitization service.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide archival audiovisual materials digitization service to digitize substantial batches of content on a quarterly basis, as departmental fiscal resources allow.
- The film includes a mix of color and black-and-white, silent and sound (including optical and magnetic). Most materials appear to be in good physical condition, with no obvious signs of extensive deterioration, damage, or contamination that would require extraordinary treatment methods to enable digitization.
- Characteristics intrinsic to the source material will be preserved in the preservation files, including frame rate, pixel aspect ratio, interlacing, resolution, recording standard, and number of audio channels. luma, chroma and black levels may be adjusted as required on the playback equipment or time base corrector to best represent the source material.
- include basic information such as unique identifiers, filename roots, descriptive metadata, and source statements.
- The vendor will be responsible for filling out the rest of the fields in the spreadsheet, including metadata about the transfer process and resulting digital files.
- All staff handling the original materials must be knowledgeable regarding the care and handling of film and video media in the collection.
- Original materials should transported (or played) as little as possible, and should be transferred only once, except to correct problems discovered during quality control.
- No materials shall be left unattended during transport.
- No materials shall be left in a machine if it is not actively being transferred.
- All machines used for transport and playback of media shall be and known to be in good working order and under a routine maintenance plan.
- Shipment or delivery schedule of original materials
- Receipt of shipment and confirmation of box count
- Confirmation of items according to box manifests
- Shipment of digital files on drives
- Receipt of drive shipment
- Digital file quality control report
- Digital file quality control report    
- Digital file quality control report
(2) Approximate audiovisual holdings currently consist of approximately 10,000 item.

[*] Eligibility:

- Onshore (USA Only)

[*] Work Performance:

- Performance of the work will be Onsite and Offsite.

Expiry Date : Thursday, 2 March, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Alabama

RFP Expired

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