MRB-27337 - USA (California) - Advance Conference Event Planning Services - Deadline July 13,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-27337

Government Authority located in California; USA based organization looking for expert vendor for advance conference event planning services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide advance conference event planning services event will include registration, breakfast, lunch, keynote speaker(s), general sessions, multiple concurrent breakout sessions, and an interactive lobby experience for attendees and exhibitors to network.
- Conference Registration. Recommend, create, test, and manage registration platform and virtual
platform to host estimated 2,000 to 3,000 attendees and include components, as requested, for:
1. Hosting workshops and community forums
2. Hosting conference plenary sessions
3. Hosting breakout sessions that are capable of facilitating small group discussions within each session
4. Exhibit hall
5. Networking Events
6. Compliance with County cyber security requirements as requested by the County, including the NIST cyber security framework and/or ISO 27001 industry standards, as applicable for virtual events.
7. The County will be responsible for online registration subscription fees.
- Speakers. Provide speaker management services
1. Request and receive event speaker biographies, photos, event documents and other materials for upload to event website, as requested by County.
2. Schedule and host video streaming rehearsals with speakers to practice use of the online platform, no earlier than 1 month before and no later than 1 day before event. Rehearsals should include audio and video checks, distribution of electronic or hardcopy session materials, and practicing chat features with test attendees. Rehearsals may be in-person or virtual, as directed by the County.
- Volunteers. Provide management and oversight of volunteers as requested:
1. Developing a volunteer management plan which includes volunteer roles and scheduling, communication, training, and walk-through of meeting spaces or web-based platform. Volunteers may be County staff or partners.
2. Providing management and oversight of volunteer materials preparation, as needed.
- Track and report data metrics as requested, which may include public feedback, registration, attendance, volunteers and financial expenditures.
- Provide quality control for collateral and promotional materials, created and provided by County and respective speakers, as requested.
(2) All the questions must be submitted no later than June 29, 2022

[C] Eligibility:

- Onshore (USA ONLY);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Wednesday, 13 July, 2022

Question Answer Deadline : Wednesday, 29 June, 2022

Category : Marketing and Branding, Software, System and Application

Country : USA

State : California

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