MRB-27336 - USA (California) - Facilitation and Marketing Services - Deadline July 14,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-27336

Government Authority located in California; USA based organization looking for expert vendor for facilitation and marketing services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide facilitation and marketing services to county staff, as well as facilitating public and stakeholder outreach events.
- Contractor shall develop and provide a written communications and facilitation plan covering the duration of the agreement, which describes the methods of communication to the public and stakeholders, as well as the facilitated events.
(a) Communication and Marketing Support:
- Drafting event notices in English, Spanish, Somali, Arabic, Chinese - Mandarin, Korean, Persian - including Farsi or Dari, Tagalog - including Filipino, and Vietnamese. There would be up to 3 notices per event for each of the 22 events listed below.
- Assistance with presentation design and messaging for the events listed below. Content of the presentations will be generally prepared by County staff and other panelists.
- Draft a social media calendar and suggested social media posts (for multiple platforms) to promote the events listed below.
- Provide guidance and suggest strategies on how to reach underserved communities and demographics that do not typically participate in climate-related discussions.
- Produce a 2-page factsheet for the Framework for use in public events. This would include content drafting, visuals, and design. All materials produced under this contract must be reviewed and approved by the County, before any public use.
(b) Facilitated Events:
- Facilitation of 12 in-person regional convenings in a charrette-like format. These participatory and deliberative events are likely to be clustered into two series (consisting of 6 each over a 6-week period) to cover the geography of the region, including the five supervisorial districts.
- Facilitation of 10 virtual 2-hour workshops with County presentations. These informational and educational events are likely to be evenly disbursed throughout the year. The online Zoom platform is to be provided by the Contractor.
- Additional facilitated events may be requested as the County receives feedback from the community and works to incorporate this input to meet the needs of the project and community.
- All events must be simultaneously translated into Spanish, and live translation for other languages (including Somali, Arabic, Chinese - Mandarin, Korean, Persian - including Farsi or Dari, Tagalog - including Filipino, and Vietnamese) must be made available upon request.
- Contractor must develop and provide summary notes and video recordings of each event. contractor must also participate in rehearsals and preparation meetings with staff prior to each event.
(2) All the questions must be submitted no later than July 5, 2022
(3) The contract period will be for one year.
(4) Pre-bid meeting will be held on June 30, 2022

[C] Eligibility:

- Onshore (USA ONLY);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Thursday, 14 July, 2022

Pre-proposal Conference Date : Thursday, 30 June, 2022

Question Answer Deadline : Tuesday, 5 July, 2022

Category : Marketing and Branding, Social Media, Internet Marketing and SEO

Country : USA

State : California

Cost to Download This RFP Document : $ 5

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