SW-50981 - USA (Washington, DC) - RFI for Electronic Document Management Systems - Deadline December 20,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-50981

Government Authority located in Washington, DC; USA based organization looking for expert vendor for electronic document management systems.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide cloud-based, FedRAMP certified, Software-as-a-Service (SaaS) electronic document management systems that would be suitable for use in the Commission Secretariat.
- Comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of the Secretariat’s records and information assets.
a) Creation, Capture, and Intake Processing – Please describe:
(1) How the Agency application captures information about documents and/or sets of documents created within or ingested into the application. This should include, among other details, the different types of metadata that can be captured and any limitations on metadata capture.
(2) The types of metadata that can be captured automatically from existing document information, through AI/content analysis, manually, or any combination thereof.
(3) The ability of the Agency application to ingest documents from a variety of input sources (e.g., web portal submissions, email capture, SharePoint repositories and network file shares, outputs from other business applications, manual upload), as well as the application’s ability to capture only metadata and retrieval links for documents that will be managed in-place outside of the Agency.
b) Indexing, Search, and Retrieval – Please describe:
(1) How the Agency application indexes the metadata to enable later search and retrieval based on document identifiers, previously captured metadata, and the content of the document(s) text.
(2) The Agency application’s search capabilities and the robustness of such searches.
(3) The options provided by the Agency application for extracting, exporting, and/or otherwise sharing documents located through searches.
(4) The ability of the Agency application to accept and integrate document indexing information migrated from legacy databases
c) Maintenance, Storage, and Disposition of Records – Please describe:
(1) How the agency application allows for long-term storage, reference/retrieval, and batch export of the documents and associated metadata to other systems.
(2) How the agency application uses access controls to ensure security of the documents and metadata in the agency.
d) Workflow – If such capability is available, please describe:
(1) How the agency application can set up workflows to distribute and track distribution of documents to individuals or categories of individuals via e-mail or other means.
(2) The ability of the agency application to provide workflows to automate document management business processes.
e) Technical Requirements
(1) The provider shall have a authorized cloud solution at a moderate impact level.
(2) The system shall be capable to meet the Federal government policy to transition to IPv6 by 2025.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 20 December, 2021

Category : Software, System and Application

Country : USA

State : District of Columbia

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