MRB-23605 - USA (New York) - Travel and Event Management and Planning Services - Deadline December 16,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-23605

Government Authority located in New York; USA based organization looking for expert vendor for travel and event management and planning services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide travel and event management and planning services.
1. Event Management Services
- Conference package (venue, breakfast and lunch, coffee, and tea breaks).
- Hotel accommodation.
- Airport pickup and drop off.
- Transportation of participants (locally) using different sizes of vehicles depending on number of participants such as sedan, minivan, medium, large buses.
- Distribution of per diem to participants.
- Audio-visual equipment.
- Electronic equipment (Laptops, printers, photocopier, laser point, etc.).
- Photography services.
- Video recording, editing and production services.
- Stationery such as flipcharts, notebooks.
- Catering services.
- General supervision of the event (event coordinator).
- Arrange meeting venue including stage, and VIP seating.
- Greet and meet services.
- Provide support for registration of attendees.
- Design and print branding for the events (stage backdrop, roll ups, podium branding, signage for hotel and photo wall).
- Design and print welcome packages that include agenda, background information, etc.
- Design and execute online meetings through virtual platforms, etc.
- Print publications.
- Arrange master of ceremony.
- Coordinate cultural visit in UAE.
- Arrange VIP transportation.
2. Travel Management Services
- Preparation of suitable itineraries (including alternative routings, departures and arrivals).
- Airline ticketing and airport transfers.
- Major destination or route for traveling from/to countries, including USA.
- Rail ticketing, if available and when required.
- Hotel accommodation booking.
- Airport transportation.
- Facilitate arrangements for visas for personnel and meeting participants as needed.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 16 December, 2021

Category : Marketing and Branding, Travel Agency or Support Services

Country : USA

State : New York

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