SW-50920 - Canada (Nova Scotia) - Virtual Event Management Services and Platform - Deadline December 15,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-50920

Government authority located in Nova Scotia, Canada; based organization looking for expert vendor for virtual event management services and platform.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide virtual event management services and platform.
- Live chat in text form that takes place fully within the platform
- Quick links to external platforms (i.e., Zoom, YouTube, Microsoft Teams, etc.) to facilitate networking opportunities between participants.
- Virtual “trade booths”, or areas where sponsors can have a dedicated space with links to promote
their relevant content, and a way for participants to pre-arrange a meeting with the sponsor
- Closed captioning for all presentations. Preference would be for captioning with translation in
English and French.
- Obtaining the license for the virtual event platform
- Managing the virtual event platform
- Managing the hand-off for sponsorships. This includes coordination with each sponsor to ensure all deadlines related to the benefit package are met (i.e. logos and content received on time and in proper format to load onto the platform, etc.)
- Providing full production of the Event. This includes cueing live/recorded webinars, question and answer periods, technical support, risk mitigation plan, etc. for a seamless execution.
- Event registration and recruitment. This will be done off platform within website environment
- Marketing and creative development.
- Speaker recruitment.
- Recording and editing of pre-recorded session
- Post-event editing of the raw video content
- Post-event surveys.
(2) All questions must be submitted no later than December 6, 2021.

[C] Eligibility:

- Onshore (Canada Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 15 December, 2021

Question Answer Deadline : Monday, 6 December, 2021

Category : Software, System and Application, Marketing and Branding

Country : Canada

State : Nova Scotia

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