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PM-15247 - USA (Hampton, Virginia) - Printing Postage and Mailing Services - Deadline November 9,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: PM-15247

Government Authority located in Hampton, Virginia; USA based organization looking for expert vendor for printing postage and mailing services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide printing postage and mailing services to the government authority loca6etd in Hampton, VA.
- The Contractor must provide mailing and printing services for personal property, real estate, and business personal property bills, and personal property and real estate delinquent letters. Billing files are fixed format text files generated from the City’s tax system which is a sequel database. Billing files will contain multiple detail lines for the same account which must be merged to produce one billing notice per account,
- Computer Processing:
- be provided with the billing data for each taxpayer and their current address by means of compressed data transfer. The Contractor must have email access.
- process the billing information received through a Coding Accuracy Support System (CASS) to certify the list and code of each record with carrier-route, zip plus four, Delivery Point Barcode
- provide the City with an Internet-based tracking application to allow for the ability to enter information pertaining to specific mailings, upload billing files, and track mailings through the production process. Application must also allow the City the ability to view, print, and approve both edit and live samples prior to the mailing of any and all jobs.
- provide access to archive bills via the Internet with the ability to e-mail and/or print an exact replica of the bill
- Personal Property bills mailed in April and October. Could range between 60,000-90,000 bill packets for each mailing
- Business Personal Property bills mailed in October and April. This could range between 3,000-5,000 bills for each mailing
- Supplemental Personal Property bills mailed in February. This could range between 4,500-6,500 bills for each mailing
- Real Estate bills mailed in October and April. This could range between 48,000-50,000 bills for each mailing.
- Personal Property delinquent letters mailed in January and July timeframe. This could range between 40,000-50,000 letters for each mailing
- Real Estate delinquent letters mailed in January and July timeframe. This could range between 3,000-5,000 letters for each mailing.
(2) All the questions must be submitted no later than October 26, 2021.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Tuesday, 9 November, 2021

Question Answer Deadline : Tuesday, 26 October, 2021

Category : Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications

Country : USA

State : Virginia

Cost to Download This RFP Document : $ 5

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