SW-42737 - USA (Illinois) - Contract Management Software - Deadline May 17,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-42737

Government Authority located in Illinois; USA based organization looking for expert vendor for contract management software.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide contract management software
- Provide software as a service contract lifecycle management and procurement software that automates and centralizes all current Contract Documents, templates of Contract Documents, historical Contract Documents, and any other supporting documents,
- Provide a submission portal that vendors can use to submit contract drafts and requests as well as responses to any public solicitations issued by the Treasurer,
- Perform contract and procurement analytics and reporting based on data fields requested by the Treasurer in order to facilitate greater efficiency and cost savings,
- Establish automated alerts for upcoming contract needs, upcoming contract end dates and needed renewals of contracts, procurements, and further notice or other associated deadlines with a smart monitoring system,
- Facilitate secure data sharing with user permissions, negotiation, and electronic signatures such as DocuSign or Adobe E-sign with the ability to attach files to all documents and templates,
- Allow users to create customizable automated templates for Contract Documents,
- Provide an easily searchable system, including full text search capabilities, for current or expired Contract Documents with complete digital archiving on secure servers,
- Securely protect all contract and procurement data using best in class infrastructure and proactively mitigate any and all security risks. Such protection may include encrypting data, conducting regular internal audits and penetration tests, and logging platform log-in and usage to verify proper access,
- Provide seamless integration with Office 365 and complete content digitization where every version of a document is saved and searchable.
(2) Notice of intent must be submitted no later than April 12, 2021.
(3) An Optional Bidder’s Teleconference will be held on April 13, 2021
(4) All the questions must be submitted no later than April 19, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 17 May, 2021

Pre-proposal Conference Date : Tuesday, 13 April, 2021

Question Answer Deadline : Monday, 19 April, 2021

Category : Software, System and Application

Country : USA

State : Illinois

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