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SW-33886 - USA (Colorado) - Enterprise Event Hosting Software - Deadline May 29,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-33886

Government Authority located in Colorado; USA, based organization looking for expert vendor for enterprise event hosting software.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide enterprise event hosting software for web-based software with a suite of management tools including attendee management, web survey, email marketing, site selection, event planning, strategic sourcing, attendee management, and reporting functionality with an integrated mobile application for an average number of 10 events and up to 10,000 registrants per year.
- Create and personalize USAFA branded event website, mobile application that utilize responsive web design and allow for customizable fields
- ability to gather real-time feedback, request feedback while attendees are onsite, thoughts and surveys about the event or a specific session
- the ability to interact with the audience through their mobile device
- ability to link EEH solution to USAFA website using HTML, utilizing text links or dynamic widgets.
- Provide social media platform integration capabilities based on relevant social media platforms (i.e. Facebook, Linked-In, Snap Chat, Twitter, etc.).
- ability to ensure contacts, emails and calendar activities may be synchronized with various e-mail programs
- capability to customize fields.
- ability to allow users to edit, merge, or delete records and perform bulk imports and exports of contact information
- ability to duplicate past event registration pages and update them for new events.
- ability to register, modify, and cancel via email or a confirmation number.
- capability that allows for one person to register a group with a single or multiple payment transaction
- ability to allow pre-population of existing contact information such as name, rank, organization, title, address, etc. into registration forms, surveys, and certificates
- attendance tracking and control capabilities for event or sessions to include check in and check out times
- ability to gather travel requests or travel confirmation details from attendees to project logistical resources required for events
- ability to allow payment to vary based on activities, individuals and registration categories
- ability to extract data from the registration database to populate custom name badges, mailing labels, speaker itineraries, and event documents.
- ability to create customizable event and session invitations and email correspondence templates for automated event communications
- Provide a device agnostic mobile application (application software designed to run on a mobile device) that is iPhone, Android and Blackberry friendly for an average number of 10 events and up to 10,000 registrants per year
- Ability to allow event organizer to send instant push messages/updates to users' phones via text message, email, or mobile application
- Ability to track multiple events in one application.  During simultaneous speaker/sessions track attendance at each session
(2) This bid is set aside for total small business.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 29 May, 2020

Category : Software, System and Application, Mobile Application Development

Country : USA

State : Colorado

RFP Expired

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