SW-33893 - USA (Texas) - Online Facility Rental System - Deadline June 9,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-33893

Government Authority located in Texas; USA based organization looking for expert vendor for online facility rental system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide online facility rental system to allow for facility rentals, room reservations, space portfolio management and to populate the district’s public-facing events calendar. On this system, users should be able to search, review and reserve spaces from facilities within the district including athletic fields and class activity rooms.
- Allow for end-user-configured preferences to assign specific meeting patterns and rooms to sections.
- The vendor’s software must be a web or cloud based product that utilizes common web browsers (Edge, Chrome, Firefox, and Safari) with the most recent versions supported, and allow for responsive design.
- Ability to color code “event view” labels by status and event type.
- Ability to sort reservation by a variety of labels (i.e. organization, department, external, tentative, etc.)
- Must be able to re-use contract and event information (enter once, use many) including specifics from either past or current events (i.e. time, setup, etc.)
- Events should permit the association and attachment of documents to the event (i.e. minutes, agenda, notes, special instructions, attendee lists, etc.)
- Provide workflow capability that includes automatic email notification.
- Must provide e-mail notifications to “end-users” to support actions (i.e. confirmation notices, future event notices that should ideally be customizable)
- Permit alerts on items and dependencies.
- When a meeting is cancelled and deleted, system automatically cancels all resources from meeting and makes them available for other meetings.
- Administrator must be able to set permissions to control who can delete meetings.
(2) All questions must be submitted no later than May 27, 2020.
(3) Contract term will be one year.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 9 June, 2020

Question Answer Deadline : Wednesday, 27 May, 2020

Category : Software, System and Application

Country : USA

State : Texas

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