SW-25928 - USA (Texas) - Records Management System - Deadline August 9,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-25928

Government Authority located in Texas; USA based organization looking for expert vendor for records management system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management system,
- System must be capable of supporting national fire incident reporting system, must be current version and subsequent versions,
- System must be capable of importing legacy records adhering to the file formats,
- System must allow the ability to attach documents including, but not limited to the following types: Video, Pictures, Documents (spreadsheets, word docs., notepad, etc), PDF’s
- Department leaders must be able to access certain system level configurations and run date queries and reports based on records entered by their department,
- System must have an audit trail in order to show if any changes were made for quality assurance or legal purposes, audit trail should: track, capture, display key-stroke entry level changes, include all changes made to any records, not just last update,
- Software must provide a means to display administrative messages or notes entered and link to individual event records and users (e.g. internal messaging or notes),
- System must have quality control reports for completeness and accuracy,
- System must have active directory functionality,
- System must be able to add and update department of employee’s certification, notify department of certification nearing expiration date,
- System must be able to add full employee information such as: employee contact, social security number, driver license number and expiration date, certification, notes, employee ID, rank,
- System must be able to customize data and label fields,
- System must hold historical data with import/export capabilities,
- System must be able to track weekly medic unit inventory and EMS supply lockers by station,
- System shall be able to create and customize dashboards in real time,
- System shall provide electronic signatures for maintenance checkoffs and other items, such as permits, occupancy.
(2) A pre-proposal conference will be held on July 24, 2019.
(3) All the questions must be submitted no later than July 29, 2019.
(4) A contract term will be for five years.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 9 August, 2019

Pre-proposal Conference Date : Wednesday, 24 July, 2019

Question Answer Deadline : Monday, 29 July, 2019

Category : Software, System and Application

Country : USA

State : Texas

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