SW-23521 - USA (New Mexico) - Recruiting and Compliance Software for Athletics - Deadline April 22,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-23521

Government Authority located New Mexico; USA based organization looking for expert vendor for Recruiting and Compliance Software for Athletics.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide Recruiting and Compliance Software for Athletics to improve upon or replace current workflows, incorporate electronic forms, and facilitate timely completion, tracking and monitoring of all aspects of compliance,
1. Ability of Solution Resolution
a. Mobility (Apps, cloud based, compatibility)
b. Automated customizable workflows (streamline processes and approvals) – selection of predetermined
workflows or ad hoc additions.
c. Recruiting – Customizable Evaluation workflow
i. Video integration
d. Recruiting – NCAA Compliance Rules built into custom workflow/recruit profile
e. Communications platform – mass communication and mailer send out; mobile based solution for mass
f. Customized users profiles and permissions
g. Customizable reports/ scheduled reports
ii. Cleary
iii. Sports Sponsorship
h. Proactive Travel Itinerary/travel party
i. Converting paper forms to digital with the ability to sign off on them online (workflow/add to
2. Price
a. Competitive Price Model
b. Final all inclusive, not Al-a-carte
c. All Available services/modules price breakdown so that we may select as needed and allowed by
budget. A whole package price may be provided as well.
d. Cost information for each successive year of the initial term and for additional renewals
12 April 2019
e. Include cost of software implementation maintenance charges over the term of the agreement. Define
terms within maintenance and requested customization following initial implementation.
f. Implementation training and Ad hoc training request pricing/inclusion
3. Integration with Banner
a. Financial Aid/admission status
b. Student IDs
c. CA integration (NCAA Portal) allowable by NCAA?
d. Academics/scheduling
4. Proactive Compliance Monitoring
a. Recruitment Profile
b. Monitor calls and text with prospective student-athletes
c. Track Contracts evaluation and recruiting days
d. Online or mobile ability to allocate and monitor complimentary tickets
e. Preemptive warning and violation management system concerning NCAA CARA reporting
f. Shared calendar with groups/admins/athletes
g. Ability to manage team squad lists, eligibility, transfer eligibility, financial aid, playing seasons,
official visits, travel itineraries and run detailed reports.
5. Additional features
a. Equipment tracking/ inventory system.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 22 April, 2019

Category : Software, System and Application, HR Services

Country : USA

State : New Mexico

RFP Expired

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