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DE-2770 - USA (Georgia) - Laser Image Court Document Recording Services - Deadline April 24,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2770

Government Authority located in Georgia; USA based organization looking for expert vendor for laser image court document recording services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide laser image court document recording services to perform scanning and/or laser imaging recordings of court documents.
Documents that will be scanned:
a. Decedent Estate Documents
b. Decedent Wills
c. Marriage Licenses
d. Backup Documents
e. Administrative correspondences, public forms/documents, etc.
- Ability to scan even numbered pages automatically (back and front).
- Ability to scan odd numbered pages automatically (front to back).
- Ability to scan using automatic document feeder and flatbed.
- Ability to scan single page mode.
- Ability to view images at scan and verify image clarity DPI.
- The successful vendor shall maintain records of all images received and shall transmit a copy of the record to the county with each shipment of prints.
- Vendor must view and confirm TIFF image conversion to Fulton County PDF Application.
- Vendor must provide the packaging and delivery of microfilm, CD’s, and pre-punched paper for binders and other forms.
- Vendor must provide high quality archival laser printed pages.
- Vendor must provide Immediate Document Recordings of books, pages, and estate numbers.
- Vendor must provide some photocopying which may be required to enhance the lighter images and/or raised seals on original documents.
- Vendor must provide Archival Security Microfilm sixteen millimetres (16mm).
- Vendor must supply a variety of binders, covers, and paper for different court volumes.
- Vendor must create hard copies of compact books to hold a quantity of 350 8-1/2 x 11 pages.
- Vendor must format legal size documents to letter size documents for compact books.
- Vendor must provide scanning and printing software systems designed specifically for recording books and pages and/or court case (estate) numbers for scanning and printing.
- Vendor must provide all scanners and printers compatible to Windows 7 or greater.
- Vendor must provide Kofax imaging engine(s) or the equivalent.
- Vendor must provide Kofax scanner interface or the equivalent.
- Vendor must provide image capture in Group 2(d) TIFF standard single page images.
- Vendor must provide automatic image storage as multi-page volume/book (file).
- Vendor must provide book descriptions such as titles, colours, and pages numbered in sequential order to correspond to Probate Court’s convention specifications.
(2) All questions must be submitted no later than April 19, 2019.
(3) Contract period will be for one year.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 24 April, 2019

Question Answer Deadline : Friday, 19 April, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Georgia

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